Piikki: Receipt Scanner & Expense Reports – Scan and Store

Total Score:  27.5

Piikki: Receipt Scanner & Expense Report app for iPad and iPhone is a cross between a scanner and a money management app.  Through scanning your receipts you can create files by expense type and view expense charts.  Not only can you save your receipts, but you can organize them for future IRS filings, company expenses, or by member of the family.

 

Price Rating = 5      $3.99.   You do get what you pay for, and this app offers you a way to securely save your receipts and to track your expenses.  There are in-app purchases that vary from $3.99 to $19.99.   If you want to eliminate entering data on the receipts, the Business Pack for $19.99 will read the vendor, total, currency, date and time from the receipt automatically.  There are also Mileage Calculator, Warranty Certificate and WebDAV packs – each for $3.99.  I found the base product to be all I need, but I can see the benefit of the others.

Ease of Use Rating = 4.5     Most of the functionality is easy to understand.  The other features are not complicated, but they require that you put more info into your receipt records – which in the end, gives you better results.

  Readability Rating = 4      Reasonable size font for both iPad and iPhone.

  Will You Use It Rating = 5    For my business, I think an app like this is a requirement.  For my personal expenses, I think I’ll save some and skip others.

  Downsides Rating =  0    I didn’t find any issues with the app.   Note, it will not sync between iPad and iPhone unless you use iCloud.  You could resolve this issue by sending your receipts to Evernote, Dropbox or a Google folder.  I didn’t take any points off for this issue because I am most likely to capture receipts with only one device.  Some people might find this important.

  Consumer Review Rating = 4   With a little over 100 reviews, the consensus is that it is a good app.   Several users noted that it closed when it was supposed to capture the photo of the receipt.  I captured several receipts without any difficulty.  Perhaps this was an old bug.

 Why Do You Need This App Rating = 5    Let’s all just admit that saving receipts is a pain in the neck, but frequently critical.  You need them for returns, for the IRS, and just to keep track of your expenses.  Anything that makes that easier is a plus in my book.

How does it work? 

  1.  When you open Piikki it immediately opens your camera and gets ready to take a photo of your receipt.  That’s exactly what you want – no wasted time.
  2. You don’t even have to tap the capture button, when you line up the receipt you’ll see green lines appear.  When they do, it automatically activates the camera and captures the image.  Or, you can tap the scanner button which appears on both the right and left on the iPad or in the center for the iPhone or iTouch.
  3. When the receipt has been captured it will ask you if you want to use or discard the image.  If you have captured the image you wanted you just tap the use button on the top right on the iPhone (above the image) or on the left side (beside the image) on the iPad.
  4. On the iPhone, the details of the receipt appear after you save the image.  On the iPad the SAVE/DISCARD and details are together to the left of the image.  The time, date and location (if you allowed location) are automatically filled in.  You can toggle on/off the iCloud selection as you choose.
  5. You select the category , add the total and give it a type.   On this screen you can also connect to your Evernote, Dropbox or Google Folders.  You can also tag the expense.  This means you could connect your receipts to specific grocery stores or restaurants.
  6. There is a feature to edit (add or delete) specific categories or tags.
  7. To see your totals by category, just tap the TOTALS icon on the bottom navigation bar.
  8. Tapping on the NEW DOCUMENTS icon allows you to see the receipts by time, category, A-Z or location.  Once on the New Documents tab, you can adjust how the receipts are displayed by using the icons on the top navigation bar.
  9. You can use the SEARCH function to find receipts by category, or if you included tags, by the names you used in the tags.
  10. You can set your receipts to be saved by a running number.

I probably haven’t captured all the functionality above.   All in all this app is easy to use and offers good functionality to organize and review your receipts.  Give it a try and let me know what you think and what new features you discovered and find helpful.

Devices:  This app can be used on either the iPhone, iPod Touch or iPad.  It requires iOS 5.1or later.  The app is optimized for the iPhone 5.  It is in English and Finnish.  App developed by Haave Oy.

Piikki - 1 Piikki - 2 Pikki - iPad

 

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